Public Works became the first branch of the Provincial Government of the Western Cape to utilise modern technology to enhance service delivery to prospective tenderers. A database of contractors has been compiled over the past few years by the Public Works Procurement Section.

When new tenders are advertised, the contractors on the database receive an SMS message on their cell phones as notification to collect the relevant tender documents. This new service runs along with the normal advertising of tenders in community newspapers and the Government Tender Bulletin. According to Leon Fourie, Public Works Administration Manager, the service was initiated to improve service delivery and to streamline communication with prospective tenderers.

The Procurement Section has also managed to streamline the tax clearance system. Tenderers are required by law to submit a tax clearance certificate with every tender. The Procurement Section will in due course keep one original tax clearance certificate belonging to the tenderer on its records for verification of other tender documents submitted by the same tenderer.

This enables the same tenderer to tender for more than one service without going to the SA Revenue Services more than once to collect tax clearance certificates, thereby saving valuable time and transport costs. The tenderer will receive a reminder when a certificate is about to expire so that the necessary replacement certificates can be obtained from SA Revenue Services. The Procurement Section can be contacted by email: lnorkee@pgwc.gov.za

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Enquiries:
Chris Prins
Manager: Communication
Department of Transport and Public Works
Tel: 021 483 2132
Email: cwprins@pgwc.gov.za